Board portals facilitate the preparation for meetings by allowing members access to meeting materials, emails that are sent by fellow directors, organizational policies and their respective tasks in one location. They also save the organization significant amounts of money by removing the need to distribute materials for meetings via email or postal mail.
When choosing a portal for your board, look for an intuitive design that will be easy for your board as well as leadership to use on their preferred devices. Examine the reputation of the vendor and service, as well. Check to see whether they are able to respond to any questions, provide training or resolve any issues with the software.
Meeting preparation is simplified with a board portal’s agenda builder, and it’s easy to secure private pages, outlines that can be linked and more. Additionally, you can create an agenda and create a meeting minutes template, which can cut down on preparation time even more.
During meetings, being able to instantly access documents is essential. The most up-to date information is essential for making better decisions and avoiding frustrating delays. Board portals allow members to access all required information and documents on their tablets, smartphones or laptops, eliminating the necessity of requesting and receiving papers or mail them to the location of the meeting.
A paperless board meeting system can also promote greener business practices, and enhance ESG objectives. Compared to traditional board packs board management software can reduce the environmental impact by as much as 95 percent.