Governance Online meetings are a fantastic method to make decisions that affect the entire organization. However, they are not a replacement for face-to-face meetings. For legally binding decisions shareholders and members of the governing board must be physically present.
Virtual meetings should be conducted as closely as possible to a face-to-face experience. Participants should be prepared for the meeting, study any material that is in advance, and be punctual. They should also interact with one like they would in a face-to-face meeting.
This can be accomplished by sending a meeting agenda to all participants and assigning a specific amount of time for each item. This will help to keep the discussion on track and prevent the meeting from running over time. Furthermore, the presiding officers should encourage participants to raise their hands or post messages to the chat whenever they want to take part. This will allow participants to express their opinions without causing disruption to other members and avoid feeling isolated from the rest of the group.
The officer in charge of the meeting can encourage the use the mute button. This will reduce any background noise, like dogs barking, crying children or the doorbell rings. They should also make sure to check in frequently with the attendees to ensure that they can participate. Finally, they must ensure that minutes are recorded of the meeting and that all important decisions or actions are recorded.