A virtual data room is crucial for completing sensitive projects whether you are an investment banker who offers advice to clients or a company that is looking to share data outside the firewall. Finding the best VDR isn’t always easy. Different providers differ in terms of features, security, capacity for storage, and even pricing. It is easy to become overwhelmed by the number of options.

To make the process easier it is essential to first understand your needs. In the end, it boils down to what you’re looking reference for from your VDR. If you’re not sure of your specific requirements, seek out the help of a professional advisor who can recommend an option that is compatible with the requirements of your business. Software review sites such as TrustRadius G2 Crowd and Capterra often provide valuable feedback on specific VDR providers. However, be cautious of reviews that claim to be “Sponsored.” Many of these review sites sell space to vendors and do not always publish true and honest feedback from users.

In addition, to the basic features, you should search for an online data room that has the capability of connecting to your existing systems and applications. This will simplify your workflows, and improve communication. A VDR with a simple and comprehensive UI is essential. Find a system that lets you mark files and folders as favorites, and to filter them to show only these items. You should look for endless scrolling to make it easier to review documents and reduce time.