Document sharing is an essential component of collaborative business processes. However, if it’s not done correctly it can leave the opening for hackers to snoop on sensitive data.

Secure Document Sharing is the digital distribution and sharing of information that is considered private or confidential. This includes information such as protected health information (PHI) or personally identifiable information (PII). This includes documents that are still in progress and circulated to colleagues in the context of a collaboration or review process. It is typically used in conjunction with M&A activities and requires a solution that allows the exchange of https://virtual-datarooms.org/what-every-portuguese-business-needs-on-their-manda-documents-checklist-a-comprehensive-guide/ large files in a secure online environment, as well as one that protects archived work-in-progress documents and the collaboration process itself.

The most common method is to make use of cloud-based file sharing services. These solutions allow users to access online files in a controlled way (e.g. printing, copying and screen-scraping prevention are all common approaches. It also gives you an extensive control over shared folders and files, and allows for advanced security features, such as audit trails and encryption.

Peer-to -peer document sharing is an alternative alternative. It allows computers to connect directly to one another to transfer files, but without hosting them on central servers. It offers some advantages, like reduced storage requirements, quicker transfer speeds and a more personalised experience. It also poses serious risks, including the accidental publication of personal information, malware, viruses and worms. It is not recommended for use in environments under strict compliance regulations. Mimecast’s Secure Document Sharing Solution provides the most secure way for teams within an organization to share documents both with external parties and internally. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of collaboration and access to ensure that it is in line with corporate governance guidelines and best practices for secure document sharing.